Thank you for visiting the B2B Formations Ltd Website and taking the time to review our Website Terms and Conditions. We request that you read the following information carefully as it affects your usage of our Website and your rights.
This agreement sets out the standards of use for https://b2b-formations.co.uk/ (Website/Website software/Order management/Portal/Website application/Social media/Apps), which is operated by B2B Formations Formations Ltd., including its sister companies or subsidiaries (referred to as “B2B Formations” or “We”).
By selecting the tick box and using the Website, you agree to these terms and conditions. If you do not agree to these terms and conditions, please cease all usage of this Website immediately. We reserve the right to modify, alter, or update this agreement’s terms and conditions at any time without prior notice. Any modifications to these terms and conditions shall become effective immediately upon being posted on B2B Formations website. Your continued use of the service after any amendments are posted indicates your acknowledgement and acceptance of the agreement and any modifications.
Please note that all information on the Website, blogs, and social media pages is provided for informational purposes only and does not constitute legal, tax, or professional advice. Therefore, it should not be used or relied upon. If you require any professional advice, we strongly advise that you consult a qualified professional or firm before purchasing any product or service from this Website.
Price of Products and Services
When you purchase a product, service, or package from our Website, the price is clearly stated and excludes VAT.
Upon confirming your order and proceeding to pay, the total price, including VAT, if applicable, will be displayed on your order confirmation page.
Please note that we reserve the right to periodically update our prices, as well as add, amend, or withdraw the products and services we offer, without prior notice. We make every effort to ensure that our prices are accurate, but if a serious error is detected, any transaction may be voided by us, and you will be entitled to a full refund.
If we withdraw or amend any of our products or services or fail to process an order, we are not liable to you.
Order Placement
By placing an order for a product or service on the B2B Formations website, you agree to purchase the requested service in accordance with our Terms. Please note that your order request is subject to our acceptance, and we reserve the right to decline or refuse any request at our discretion without providing a reason.
It is your responsibility to ensure that the product or service you order is suitable for your needs. Therefore, we recommend that you read and understand all information about the applicable product or service before placing an order. If you have any questions or doubts, we advise that you seek professional advice from third-party advisors before ordering from our website.
Please note that placing an order is solely your responsibility. We do not provide legal, accounting, or tax advice, and if you have any questions, we encourage you to contact us before placing an order.
Creating an Account with Us
Our website provides an account facility that allows you to gain additional privileges and purchase products or services. If you choose to register an account with us, you are solely responsible for maintaining the confidentiality and security of your account and for all activities that occur on or through it. Under no circumstances should you disclose your account information to anyone else.
In case of a security breach of your account, you must immediately notify B2B Formations. Please note that we are not responsible for any losses incurred due to unauthorized use of your account. You agree to indemnify us for any loss or damage resulting from a breach of your account.
We take the security of our website and our customers’ accounts seriously. Therefore, we advise that you choose a strong and unique password for your account and use two-factor authentication if available.
Automatic and Recurring Payment Authorization
Please note that some of our products or services ordered from this website may require recurring payments. By using our website, you are granting us the automatic and recurring payment authority of the card used to purchase the product or service (or an alternative one, if supplied). Examples of such services include but are not limited to registered office address service, directors address service, business address service, or mail forwarding service.
We will provide you with advance notice before processing any recurring payments. You also have the right to cancel the service before the next payment is due.
We take the security of your payment information seriously and use secure encryption methods to protect your data. If you have any concerns about the automatic and recurring payment process, please contact our customer support team for assistance.
Note: This policy applies specifically to B2B Formations address services.
If you purchase an address service from B2B Formations, they will notify Companies House of your new registered office or director’s service address details only if you have also purchased their address service as part of a company formation package. If you purchase an address service solely for your already existing company, you will be responsible for updating your address records at Companies House yourself.
B2B Formations registered office service is only for receiving official (statutory) post, which is defined as letters from HMRC, Companies House and the Courts of England and Wales. They will not accept non-statutory mail for you or your company through their registered office service or director’s service address. To receive business mail at their offices, you should purchase their business address service or mail forwarding service.
B2B Formations accepts no responsibility or liability for any loss you may incur due to non-delivery of post (both incoming and outgoing).
By purchasing any of their address services, you are consenting to providing certified proof of ID and proof of address to ensure compliance with The London Local Authorities Act, and current Anti-Money Laundering (AML) regulations and Know Your Customer (KYC) requirements. Failure to comply with the ID requirements within 21 days of purchase will result in cancellation of the service without refund.
If you fail to pay for renewal of your registered address service or director’s address service before the due date, B2B Formations will change your registered address or director’s service address to your residential address or any other address you have previously provided them for this purpose. This new address information will be registered with Companies House and displayed on public record.
B2B Formations reserves the right to terminate any of their address services without refund if the service is abused, such as using their address as a return address for faulty goods or returns. They will remove their address from Companies House and change it to your residential address or any other address you have previously provided them for this purpose.
No refunds are provided if you change your registered office address during the course of the year.
Policy on Refunds
Company Formation Service If you decide to cancel our company formation package before submitting the company details to Companies House, we will refund your entire payment. However, if we have already submitted your details to Companies House, no refund will be issued, even if your company formation application is rejected.
Address Services You can cancel your address service within 14 days of the order date, and we will refund your payment in full, deducting a £10 administration fee. No refunds will be issued after 14 days from the date of your order. If you do not provide us with the required ID and address proof, in accordance with the Anti-Money Laundering regulations and Know Your Customer requirements, we will cancel your address service, and no refund will be issued.
All Other Products and Services If you purchase any other products or services, we will issue a full refund minus a £10 administration charge if we have not started working on them, provided you cancel within 14 days of your order. We will not issue any refunds after 14 days from the date of your order.
Confidentiality Agreement
You are solely responsible for any activity that occurs using your account or password, and it is your responsibility to maintain the confidentiality of your password(s). You must notify us immediately if you suspect any unauthorized access or use of your account or password, or any other security breach. You must not disrupt the operation of the Service, attempt to obtain another user’s password, or engage in any activities that interfere with the usage of the Service by other users. Additionally, you are prohibited from distributing or posting any computer programs that may damage, intercept, or expropriate any system, data, or personal information.
Third-party links and content This Website and its associated apps may contain links to third-party websites that offer products and services. These links may also be included as part of our promotional activities. However, these third-party sites are entirely independent of our site, and we have no control over them. We do not assume any liability for your use or inability to use them, or for any content present on these third-party sites. Moreover, we do not endorse any of these sites, products, or services offered by them. We do not accept any liability in respect of any of the products, information, materials, or services provided by other organizations that are listed or linked from this Site.
If you choose to use, purchase, or enter into any binding contract with a third-party site, you agree to hold us harmless and release us from any liability whatsoever. This liability can arise out of contract, tort, or any other cause of action, for any claims, losses, injuries, or damages that may be suffered as a result of your use of these third-party sites or products and services available on them.
Warranty Disclaimer
This Website, any related services, and all content and information contained within them are provided “as is,” with all faults, and without any representations or warranties of any kind, whether expressed or implied. This includes, but is not limited to, implied warranties of merchantability, fitness for a particular purpose, and non-infringement. You are solely responsible for any risk and consequences arising from your use of this Website, any related services, and any hyperlinked websites.
B2B Formations, its affiliates, partners, and vendors are not responsible or liable for any direct, indirect, incidental, consequential, special, exemplary, punitive, or other damages that may arise out of or relate in any way to the Website, site-related services, content or information contained within the Website, and/or any hyperlinked website.
B2B Formations strives to ensure the accuracy and integrity of the products and services provided on this Website, but makes no guarantees as to their correctness or accuracy. There may be inaccuracies or errors in the Website, instructions, or other information, and unauthorized alterations may be made by third parties. If you notice an inaccuracy, please inform info@B2B-Formations.co.uk so that we can correct it. Information and functionality on the Website may be changed or updated without notice.
Data Usage in Compliance with GDPR Regulations
In compliance with GDPR regulations, we utilize the data we collect for a range of purposes, including:
- Maintaining and providing our service to you.
- Keeping you informed of any changes to our service.
- Enabling you to participate in interactive features of our service.
- Providing customer support.
- Gathering valuable information and conducting analysis to improve our service.
- Monitoring usage of our service.
- Identifying, preventing, and addressing technical issues that may arise.
Rest assured that your data is handled with the utmost care and security, and we strive to ensure that our data usage practices align with GDPR requirements.
Data Retention Policy
At our organization, we follow a strict data retention policy that ensures that we only keep your personal data for as long as is necessary to provide the services you have elected to receive, or for any other purposes specified at the time of data collection.
We also retain and use your personal data in compliance with our legal obligations. This means that we may need to retain your data for a longer period of time if required by applicable laws, to resolve disputes, or to enforce our legal agreements and policies.
In addition to personal data, we may also retain usage data for internal analysis purposes. While usage data is typically retained for a shorter period of time, we may need to retain it for a longer period if it is necessary to enhance our service’s security or functionality, or if we are legally obligated to do so.
Please note that we take the security of your data seriously, and we have implemented measures to safeguard your data during the retention period. If you have any questions or concerns regarding our data retention policy, please do not hesitate to contact us.
Data Transfer and Disclosure Policy
As part of our commitment to providing the best service possible, we may need to transfer your information, including personal data, to computers located outside of your state, province, country, or other governmental jurisdiction. This is done to perform the services that you have selected on our website. By agreeing to our terms and conditions, you consent to this transfer.
We take the protection of your personal data seriously and will take all necessary steps to ensure that your data is treated securely and in accordance with our data security and GDPR requirements policy. We will not transfer your personal data to an organization or a country unless adequate controls are in place, including the security of your data and other personal information.
Under certain circumstances, we may also be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities. This may include disclosing your data to law enforcement agencies, courts, or government agencies.
We may also disclose your personal data in good faith if we believe such action is necessary to comply with a legal obligation, protect and defend our rights or property, prevent or investigate possible wrongdoing in connection with our service, protect the personal safety of users of our service or the public, or protect against legal liability.
Please be assured that we will only disclose your personal data when necessary, and we will always do so in compliance with applicable laws and regulations. If you have any questions or concerns regarding our data transfer and disclosure policy, please do not hesitate to contact us.
Data Security Statement
At our organization, protecting your personal data is of utmost importance to us. We make every effort to use commercially acceptable methods to safeguard your data. However, it is important to note that no method of transmission over the internet or electronic storage is completely secure. Despite our best efforts, we cannot guarantee the absolute security of your personal data.
We have put in place appropriate technical and organizational measures to ensure the confidentiality, integrity, and availability of your personal data in compliance with our data security and GDPR requirements policy. These measures include encryption, access controls, and regular security assessments.
We work only with trusted third-party service providers who are required to adhere to our data security and privacy standards. We carefully select these service providers based on their ability to provide the necessary level of data security and privacy protection.
If there is ever a data breach, we will take immediate action to contain the breach and notify you as required by law. We will cooperate with any investigation and work to prevent future breaches from occurring.
Please note that you also have a responsibility to protect your personal data by selecting a strong password, using a secure internet connection, and not sharing your login details with anyone. If you have any questions or concerns about our data security policy, please do not hesitate to contact us.
Your Entitlements
Our goal is to enable you to rectify, modify, erase, or restrict the use of your Personal Data to the extent that it is feasible.
Wherever possible, you can modify your Personal Data directly through your account settings. If you are unable to do so, kindly reach out to us, and we will make the necessary changes.
If you desire to know the Personal Data we have about you and want us to delete it from our systems, please contact us at info@B2B-Formations.co.uk.
In specific instances, you possess the right to:
• Access and obtain a copy of your Personal Data that we hold
• Correct any inaccuracies in your Personal Data
• Request the removal of your Personal Data
You are entitled to data portability for the information that you give to us. You can demand a copy of your Personal Data in a commonly used electronic format to manage and transfer it.
Please be aware that we may need to authenticate your identity before responding to such requests.
Third-Party Service Providers
We treat your personal information as private and confidential and may share it with third-party companies only when you provide consent or when we are required to do so by law or under this Policy. Personal data will not be disclosed to third parties in any way that goes against this Policy, unless obliged or permitted by law to do so. For example, if you make a request to open a bank account, we will submit your data to Barclays Bank Plc on your behalf for the purpose of fulfilling the request. By requesting services that involve third-party disclosure, such as company formation, you are giving us consent to disclose your data to such parties (e.g. Companies House) so that we can provide the requested service to you.
Occasionally, we may engage other parties to handle various matters related to our services, including payment processing, customer service, website design, accounting, insurance, product delivery, search engine optimization, advertising, and marketing. These third-party providers have access to contact information provided by users of our website or services, and any personal data used by them is used solely to the extent necessary to perform the services that we have requested. Using personal data for any other purposes is strictly prohibited. Additionally, any personal data that third parties process must adhere to the terms of this policy and comply with the Data Protection Act 1998 and GDPR regulations.
Website interaction analytics
Monitoring and analyzing how users interact with our website is important to us, so we may utilize third-party service providers to assist with this. One example of a service provider we may use is Google Analytics, which tracks and reports website traffic. Google uses this data to monitor and understand user behavior on our website, such as how long they spend on each page. It is important to note that this data may be shared with other Google services. However, if you would prefer to opt-out of having your activity on our website available to Google Analytics, you can install the Google Analytics opt-out browser add-on. This add-on will prevent the Google Analytics JavaScript from sharing information with Google Analytics about your visits to our website. For more information on Google’s privacy practices, you can visit their privacy terms web page.
Payments
We offer paid products and services through our Service, and to process payments, we rely on third-party payment processors such as Secure Trading. We do not store or collect your payment card details. Instead, these details are provided directly to the payment processor, and their use of your personal information is governed by their Privacy Policy. The payment processors we work with comply with the PCI-DSS requirements, which help ensure secure handling of payment information. If you wish to learn more about Secure Trading’s privacy practices, you can view their Privacy Policy at https://www.securetrading.com/privacy-policy/.
Release
This section states that B2B Formations is not responsible for any agreements made between you and its vendors or partners, and cannot guarantee the quality of their products or services. By using their services, you agree to release B2B Formations and its officers, directors, employees, or agents from any claims, damages, or demands, known or unknown, related to your relationship with the vendors or partners, or the products or services provided by them. Additionally, B2B Formations is not liable for any claims or actions made by its vendors or partners against you.
Exclusion of Liability
B2B Formations shall not assume any liability for any damages incurred by users. B2B Formations shall not be responsible for any special, indirect, direct, consequential, or incidental damages, including but not limited to damages for lost profits, loss of revenue, or loss of use, resulting from the use of this Website, its products or services, or the information available on it. This applies to damages arising from contract, negligence, tort, statutory provisions, equity, law, or any other legal basis, even if B2B Formations has been made aware of the possibility of such damages.
Indemnification
By using this Website and/or purchasing our products/services, you agree to indemnify and hold B2B Formations, its parents, subsidiaries, affiliates, officers and employees harmless from any claims, damages, liabilities, costs and expenses, including reasonable attorneys’ fees and costs, arising from your use of the Website or products/services, your violation of this Agreement, or any infringement of intellectual property or other rights by you or any other user of the Service using your computer.
Changes and Availability
B2B Formations may, at any time and without prior notice, modify or terminate the Website, or any of its products or services. B2B Formations will not be held liable to you or any third party for any modification or termination of the Website. You acknowledge and accept that B2B Formations does not guarantee uninterrupted, continuous, or secure access to the Website. Factors outside of our control may interfere with or affect the operation of our Website.
No Unlawful or Prohibited Purpose
Using the Website for any purpose that is illegal or against the terms and conditions of this agreement is strictly prohibited. By using this Website, you guarantee to B2B Formations that you will not engage in any activities related to spamming, botnets, or any other misuse that violates our policies. B2B Formations reserves the right to terminate immediately any accounts that are associated with such activities at our sole discretion. We may also redirect the involved hostnames to other destinations, such as a honeypot, logging facility, or loopback address, as we deem necessary.
Referral Partners
Our Referral Partners provide services to our customers under their own terms and conditions. By requesting a service from a Referral Partner, such as a business bank account, you agree to be contacted by the Referral Partner directly to fulfill your request. Please note that after your new business incorporation is complete, B2B Formations may refer you to specific service partners. It is important to note that some of these referral partners may pay B2B Formations a referral fee.
Template legal documents
This section of the terms and conditions applies to the downloadable template legal documents offered by B2B Formations, which are supplied by B2B Formations LTD. By purchasing and downloading any Template, you are granted a worldwide non-exclusive license to make any Permitted Use of the Template, provided that you do not make any Prohibited Use. Permitted Uses include downloading a copy of the Template, storing, viewing, and editing the Template and its derivatives, printing an unlimited number of copies of any derivative, publishing a single derivative on a website or incorporating the derivative into a digital product.
Prohibited Uses include selling, licensing, sub-licensing, renting, leasing, or commercial distribution of any Template or derivative, publishing any Template, using any Template or derivative in any way that is unlawful or offensive, or using any Template or derivative to compete with B2B Formations or Docular Limited. The license is non-transferable, but legal or professional advisers who purchase a Template for the purpose of creating a derivative for a client may sub-license the rights granted to the client.
If you breach any of the terms of the download agreement, the license will be automatically terminated, and you must promptly delete and destroy any copies of the Template or derivative. B2B Formations and Docular Limited do not provide legal advice and do not guarantee that any Template will be suitable for your circumstances. If you have any doubts, you should seek legal advice from an appropriately qualified lawyer. B2B Formations and Docular Limited’s aggregate liability to you will not exceed the total amount paid or payable by you for the templates.
Ownership, Copyright and Trademarks
This statement outlines B2B Formations’ ownership of the website and its content, which is protected by UK and international copyright laws. Any trademarks, registered trademarks, product names and company names or logos mentioned on the website are the property of their respective owners. The statement also makes it clear that any content voluntarily posted or submitted by users, including reviews, blog posts, forum posts, comments, suggestions, ideas, questions, know-how, and techniques, is not considered confidential or proprietary. Users are responsible for ensuring that their content does not contain defamatory, illegal, infringing, or injurious information. By posting or submitting content, users grant B2B Formations and its affiliates a non-exclusive, perpetual, royalty-free, worldwide, licensable, and irrevocable right to use, publish, distribute, translate, create derivative works, adapt, sell, perform, reproduce, reverse-engineer, recompile, modify, and display content. B2B Formations and its affiliates also have the right to use the name submitted in association with the content and the right to remove or edit content for any reason. Users are solely responsible for their content, and B2B Formations is not liable for any loss or damage caused by the content. Finally, the statement acknowledges that certain services offered on the website may be delivered by third parties, and users agree to share their information and data with these third parties if necessary to provide the requested product, service, or functionality.
Governing Law and Jurisdiction
A. Your use of our Website and purchase of products or services from us will be governed by the laws of England and Wales.
B. Any disputes or differences related to your use of the website or the purchase of any products or services will be exclusively heard by the English courts.
We are grateful that you have chosen to use our Website to incorporate your new business and to purchase our offerings. Your business is important to us, and we welcome your feedback, comments, and participation on our social media platforms, including our blog, forum, and Facebook pages.
